Privacy Policy & Terms of Use

Last Modified: 4/16/2025

This Privacy Policy governs the website located at www.AssetSmart.com operated by PMS Systems Corporation (“PMSC”) or any other website or software application of ours that links to this policy (collectively, the "Service").

By using the Service, you consent to the collection and use of your personal information as outlined in this Privacy Policy. Please read this Privacy Policy carefully, and if you have any questions, feel free to email us at Administrator@AssetSmart.com. When you use the Service, you also consent to our Terms of Use.

1. Questions and Opt Out.

If you would like to ask questions or provide comments regarding this Privacy Policy you may do so by sending us an e-mail at Administrator@AssetSmart.com or by writing to us at PMSC, Attn: Customer Service – Privacy, 31355 Oak Crest Dr. STE 100, Westlake Village CA 91361.

2. Updating Your Personal Information and Controlling Your Profile.

The Service may provide panels for you to create, update, and store user contact information and preference settings (your “Records”) to access secure features or pages. You can edit such user account information at any time.

3. Information We Collect.

We do not use, access, copy, share (other than at your direction as enabled by the Service), analyze, or otherwise process your Records, except to store them on your behalf.

When you submit an information request or register to use the Service via a personal user profile, we collect certain information about you which may include your name, user ID, organization, job title, mailing address, phone number, and e-mail address. If applicable to your use of the Service we may also collect other personal information, including, without limitation, credit card or payment related information.

We automatically collect certain information to help us understand how our users use the Service. For example, we may collect information about the computer or device you use to access our Service, including the hardware model, operating system and version, and MAC address. We may also automatically collect and use the data contained in log files. The information in log files may include your IP address, your ISP, the Web browser you used to visit the Service, the time you visited the Service, which pages you visited within the Service, and other usage data.

4. Cookies and Do Not Track.

We may use “cookies” and similar technologies. A cookie is a small file that identifies you as a unique user. We may use cookies to improve the quality of our Service and make the Service easier to use. We do this by storing information (for example, settings preferences) about a particular user session in cookies to provide you with a better experience during a particular session. Certain of our “Service Providers” (as defined below) may use cookies or similar technologies in connection with the services they perform on our behalf. If you choose to do so, you can configure your browser to delete existing cookies or disable cookies altogether. However, certain features of the Service may not work if you delete or disable cookies.

The Service does not respond to web browser “do not track” signals or other mechanisms that provide consumers the ability to exercise choice regarding the collection of Personal Information about an individual consumer’s online activities over time. Visit www.donottrack.us to find out more about “do not track.”

5. How We Use Information.

We may use your information to notify you of our new product releases, to send service notifications, to improve our services, to conduct research, to solicit your feedback and input about the Company’s products and services, to prevent or detect fraud or other illegal or unauthorized activities, to enforce our Terms of Use, and to comply with applicable law.

6. How We Share Your Information.

We do not sell your information to third parties, and we will not otherwise share or disclose your information to third parties, without your express permission or as expressly disclosed in this Privacy Policy.

Service Providers. We may sometimes use other businesses (“Service Providers”) to perform certain services for us, e.g., to provide certain services on our behalf, such as payment processing, server hosting and maintenance, data storage and management services, and marketing and promotions. We provide our Service Providers with the information reasonably necessary for them to perform the services on our behalf. Each Service Provider must agree (a) to implement and maintain reasonable security procedures and practices appropriate to the nature of the information involved in order to protect your information from unauthorized access, destruction, use, modification or disclosure and (b) not to retain, use, or disclose the information for any purpose other than for the specific purpose of performing the services for us, or as otherwise permitted by law.

Disclosure of Aggregate Usage Data. We may disclose aggregate usage data to describe the use of the Service to our existing or potential business partners, sponsors, or other third parties. However, this aggregate data will not involve the disclosure of individual information and will not personally identify you or other users of the Service.

7. Other Authorized Disclosures.

Notwithstanding anything in this Privacy Policy to the contrary, you understand and agree that PMSC may access, preserve, and disclose any information we have collected about you or that you have submitted: (a) if we are legally required to do so (for example, in response to subpoenas, court orders or legal process) or to establish, protect or exercise our legal rights or defend against legal claims; (b) to protect the rights and property of PMSC, its affiliates, other users, or the public; (c) if we believe it is necessary in order to investigate, prevent or take action regarding illegal activities, fraud, violations of the personal or intellectual property rights of others, or situations involving potential threats to the safety of any person; (d) to our corporate affiliates, joint venture partners, or other companies under common control with PMSC (in which case we will require those entities to honor this Privacy Policy); and (e) if PMSC is acquired by or merged with another entity or in connection with a sale of our assets.

8. Security of User Information.

Information submitted through the site is encrypted and stored within U.S.-based platforms that are reasonably believed and monitored to meet all applicable security standards.

9. Security of Other Information.

Generally, we use standard security procedures and practices appropriate to the nature of the information we collect in an effort to protect the information from unauthorized access, destruction, use, modification, or disclosure. We also require our Service Providers to implement and maintain reasonable security procedures and practices appropriate to the nature of the information we share with them.

No data transmission over the Internet or any wireless network can be guaranteed to be 100% secure. So, while we strive to protect personal information, we cannot and do not guarantee or warrant the security of any information you transmit to or from the Service.

10. Links to Other Sites.

The Service may contain links to websites operated and maintained by third parties. We have no control over those third parties or content that may be produced or published by them. Privacy policies on such linked websites may be different from our Privacy Policy. You access such linked websites at your own risk. We encourage you to review the privacy policy of any such linked website you visit to understand how they collect, store, and use of your information.

11. Social Media.

If you visit us on social media networks such as LinkedIn, Facebook, Instagram, Threads, X (Twitter), or TikTok, then your personal data will be governed both by this Policy and the privacy policy of the applicable social media network. Be sure to review the privacy policy for each social media network that you interact with to learn how and why each platform collects and processes your personal information.

12. Children's Privacy Statement.

We do not knowingly collect information from or about children under the age of 18. If we become aware that we have inadvertently received information from or about a child under the age of 18, we will delete such information from our records.

13. Data Processing in the United States.

Please be aware that your personal information may be transferred to and maintained on servers or databases located outside your state, province, or country. The Service is designed for use by United States residents. If you are located outside of the United States, please be advised that we may process and store all information in the United States. The laws in the United States may not be as protective of your privacy as those in your location. By using our Service, you agree that the collection, use, transfer and disclosure of your personal information and communications will be governed by the applicable laws in the United States.

14. California Residents and Residents of Other States.

These additional notices are provided under the California Consumer Privacy Act (“CCPA”) and apply to California residents in addition to the other provisions of this Privacy Policy. Other states have similar requirements and, where applicable, we will comply with those requirements.

As described above, we do not sell or share your information with any third party.

If you are a California resident, you have the following rights:

· You may request, no more than two times each year, that we disclose to you the following for the 12-month period preceding our receipt of your request:

o The categories of personal information we have collected about you;

o The categories of sources from which the personal information is collected;

o The business or commercial purpose for collecting your personal information;

o The categories of third parties with whom we share personal information; and

o The specific pieces of personal information we have collected about you.

· You may request that we delete any personal information that we have collected from or about you. Except as provided under the CCPA, we will delete such information in response to your request.

To make a request, you may contact us via mail, email, or phone:

PMS Systems Corporation

Attn: Customer Service – Privacy

31355 Oak Crest Dr. STE 100

Westlake Village, CA 91361

Email: Administrator@AssetSmart.com

Phone: 1-800-755-3968

To respond to your requests, we may need to verify your identity. We will not discriminate against you in the provision of the Service in response to your exercise of these privacy rights. We will respond to your request within 45 days of receipt of your request, after verification, unless we need additional time, in which case we will let you know and may extend the period an additional 45 days as permitted by the CCPA.

15. Changes.

PMSC may, in its sole and absolute discretion, change this Privacy Policy from time to time. All changes to the Privacy Policy will be effective when posted, and we will provide notification of such changes to you via the Service or contact information you may have provided to PMSC upon registration. If we make material changes to our Privacy Policy or practices, we may seek your affirmative consent to such changes. If you object to any such changes, your sole recourse shall be to cease using the Service.