SMART | PEMS
Property and Equipment Management System
Overview
The SMART | PEMS® Property and Equipment Management System is tracking billions of dollars in assets across many of the world's most sophisticated engineering and manufacturing facilities. PEMS supports government, customer, owned or leased assets and meets Federal requirements for Contractor Acquired Property (CAP) and Government Furnished Property (GFP) including FAR Parts 45 and 52 and DFARS 252.245-7005.
PEMS also serves as a Fleet Management Information System (FMIS) for federal motor vehicle and equipment fleets, supporting 41 CFR Part 102-34 stewardship requirements, Asset-Level Data (ALD) capture for FAST (Federal Automotive Statistical Tool) reporting, and Vehicle Allocation Methodology (VAM) documentation. The same data model that tracks billions of dollars of CAP, GFP, and contractor-owned assets natively handles vehicles, vessels, ground support equipment, and other motorized fleets — by VIN, fuel type, mileage, energy/fuel consumption, and operating cost — across GSA-leased, commercially-leased, and agency-owned categories.
Benefits
- Streamlines property operations, accountable recordkeeping, and compliance with FAR 45 and 52.245-1, DFARS 252.245-7005, DoD FIAR related requirements, and various others
- Provides real-time global total asset visibility for all types and ownerships including equipment (EQ), special tooling (ST), special test equipment (STE), real property, and software
- Empowers secure stakeholder access including property custodian self-service lookups, moves, transfers, and inventories
- Supports federal fleet compliance reporting including FAST data submission, the annual Federal Fleet Report (FFR), and OMB Sustainability Scorecard metrics — with the data fields specified in 41 CFR § 102-34.340 captured at the vehicle level
- Enables alternative fuel vehicle (AFV) acquisition tracking for EPAct 1992 § 303 compliance, petroleum reduction measurement for EISA § 142, and zero-emission vehicle (ZEV) transition planning aligned with Executive Order 14057
Screenshots
| PEMS® includes support for multi-level nested systems such as IT racks, test equipment systems, or multi-part special tools, consisting of any number of assets linked together in a hierarchical fashion. This allows the entire rack or system to be moved, shipped, or serviced in a single transaction and also helps manage the component configuration in detail including all costs. |
Key Features
- Industry's most robust asset data model - hundreds of available fields including extra user-defined fields and notes
- Full set of lifecycle management transactions and powerful inquires
- Comprehensive lifecycle, move/transfer, and transaction history
- Unique add-on functions for special tooling, IT assets, and test equipment
- Seamlessly interconnects with other AssetSmart modules
- Motor vehicle and equipment fleet management with VIN, make/model/year, fuel type, GSA license plate, telematics fields, mileage history, fuel consumption, EV/PHEV charging events with kWh and charging cost capture, per-vehicle maintenance cost, and Total Cost of Ownership (TCO) roll-ups aligned with DOE T3CO methodology
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